Administrative Assistant - part time 6.5-19.5hrs

This is a permanent post to commence as early as possible in the Summer Term 2024.

The post will be at a Grade C level - the Full time equivalent is £23,500 - £24,294 per annum. Hourly Rate £12.18-£12.59 depending on experience. It is term time only.

Exe Valley Federation and Whimple Primary School are seeking to appoint a motivated and enthusiastic individual to carry out the role of Administrative Assistant. There is some flexibility to the role, but the minimum requirement is for an indivdual to work at Whimple Primary School on a Friday in the School Office between 8.45am-3.45pm (6.5hrs). There is potential for further work within the Federation at other Primary Schools if the candidate is interested in more hours, up to 3 days, 19.5hrs.

 Whimple Primary School is a small but vibrant village school with a warm, friendly, welcoming and supportive atmosphere. Situated on the outskirts of Exeter, close to Ottery St Mary. Our school aspires to be a safe environment at the heart of the community where everyone is valued, and which encourages all the children to achieve their potential whilst being caring and aware of both their physical and mental wellbeing. The school promotes the 6Rs – Responsibility, Respect, Resourcefulness, Reasoning, Reflection and Resilience. We have an excellent team of staff who create a nurturing working environment where children feel supported and encouraged to take responsibility for themselves, others and their environment.

Whimple Primary School is one of 7 small primary schools serving their village communities under the umbrella of the Exe valley Federation.

If you are reliable, enthusiastic, a good communicator and can demonstrate that you have the relevant skills to make a positive difference, then we would welcome an application from you.

Working in a busy, fast paced office environment, the ideal candidate will have excellent communication and administrative skills and be able to maintain high levels of organisation and accuracy whilst working to prioritise workload to meet deadlines.

Candidates will also be required to communicate effectively with pupils, parents, staff and visitors to the school. A good standard of English and Maths is essential as well as experience in the use of IT, with a secure knowledge of Microsoft Office/Google.

You will:

•          Support the day to day running of a busy school office

•          Act as a first stop for incoming post, phone calls, e-mails and distribute as appropriate

•          Collate items for the school newsletter and other communications, electronic and paper based

•          Administer the school website ensuring that it is up to date and meets the main audience needs

•          Input and update school data systems as required

•          Assist in the administration of school events

•          Administer the planning of after school club attendees / payments

•          Support the management of the schools electronic payment system

•          Assist with maintaining high standards of Health and Safety in school

•          Assist the School Administrator / Headteacher / Federation Business Manager

The role and work of the School Administrative Assistant also involves dealing with sensitive and confidential information. It is essential that the highest level of confidentiality in relation to school matters is maintained.

Whimple Primary School require all applicants to be eligible to work in the UK with no restrictions, as we are unable to offer sponsorship/work visas. You will be required to provide proof of Right to Work at interview stage.

Whimple Primary School is an equal opportunities employer, committed to safeguarding and promoting the welfare of children and young people. We expect all staff and volunteers to share this commitment and an enhanced Disclosure and Barring Check (DBS) is required for this post.

We will conduct social media checks on the profile of short listed applicants.


Application Procedure (Closing Date Friday 17th May - 9am)

Please complete the application form below and return it to the school office via post or email to If you wish to call us our number is 01404 822584.

We look forward to receiving your application.